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The governing constitution and by-laws of Whitewood Skating Club via Skate Canada Saskatchewan

ARTICLE 1: NAME OF CLUB 

The Name of the Club shall be WHITEWOOD SKATING CLUB hereinafter called the Club. 

ARTICLE 2: SKATE CANADA 

a) A not-for-profit figure skating or skating club, or the figure skating or skating section of a not -  for-profit club, that is a member of Skate Canada and is managed by a volunteer board of  directors for the general purpose of providing Skate Canada figure skating or skating programs  for Skate Canada members [Skate Canada By-law 1100 (3)].  

b) The Club shall pay such fees and such other charges as shall be required of clubs from time to  time by Skate Canada. [Skate Canada By-law 1201 (1) (c) (ii), 1201 (1) (c) (viii) and 1201 (1) (c) (ix)]  

c) The Club shall abide by all Skate Canada By-laws, rules and regulations as per Skate Canada By law 1201 (1) (c) (iv).  

d) The Club is located in the SASKATCHEWAN Section of Skate Canada. See Skate Canada By-law  1503 for definition of Sections.  

ARTICLE 3: PURPOSE OF THE CLUB 

a) The purpose of the Club shall be to encourage the instruction, practice, enjoyment and advancement of its members in all aspects of skating in accordance with the Rules, Policies and  Procedures of Skate Canada.  

b) The Club, with regard to any aspect of its operation is to be managed and operated by eligible  persons who are duly registered as Associate Members of Skate Canada [By-law 1201 (1) (c)  (iv)]  

c) The Club shall protect the eligibility status of its members. The Club shall not take or omit any  action that would knowingly jeopardize the eligible status of its members.  

d) The Club shall operate only Skate Canada figure skating and skating programs.  

e) Only Skate Canada Professional Coaches are permitted to teach figure skating and skating in  the Club.

ARTICLE 4: BY-LAWS OF THE CLUB 

a) The By-laws, appended to this Constitution, shall describe the organization and functions of the  Club, and the means by which members of the Club may elect the Club Board of Directors and  control the property and activities of the Club.  

b) The By-laws, Rules and Regulations of Skate Canada and those of the Section in which the Club  operates shall take precedence over any Club By-laws [Skate Canada By-law 1201 (1) (c) (iv)].  

c) Any Club By-law contrary to the By-laws, Rules and Regulations of Skate Canada and those of  the Section shall be invalid. It is acknowledged that any provincial statute governing a club has  precedence over any inconsistent Skate Canada by-law relating to that club. [Skate Canada by law 1201 (1) (c) (iv).]

BY-LAWS OF THE WHITEWOOD SKATING CLUB 

MEMBERSHIP 

By-law 1: Club Membership  

Membership in the Club shall be open to all, irrespective of sex, age, creed or colour.  

By-law 2: Skate Canada and Club By-laws, Rules and Regulations  

All members shall uphold, observe and conform to the By-laws, Rules and Regulations of Skate  Canada, the By-laws of the Club and such regulations as made by the Board of Directors of the Club.  

By-law 3: Membership Fees  

Members of the Club shall be registered with Skate Canada and pay such registration and other fees to  Skate Canada as set from time to time by Skate Canada. (See Skate Canada By-law 1201 (1) (c) (ix),  Skate Canada By-law 1202 (1) (a), Rule 2101, Policies and Procedures.)  

By-law 4: Member in Good Standing  

For a member of the Club to be considered in good standing with the Club, that member must pay  Club fees as are stipulated by the Club Board of Directors in advance of the membership year in question.  Members will not be permitted to take part in any Club activities if these fees are not paid within seven days from the start of the current first and/or second half as determined by the club board, annually. Members in arrears shall be considered as having terminated their  club membership.  

By-law 5: Setting of Club Fees, Rules and Skating Hours  

Fees, skating rules and skating hours of the Club shall be as the Board of Directors decides from time to time. Club membership shall commence on the first day of the Skate Canada membership year, 1  September, or the date that fees are paid (whichever is the latter) and terminate on the last day of the  Skate Canada membership year, 31 August.  

By-law 6: Suspension and Expulsion from the Club  

The Board of Directors may suspend or expel a member of the club for acting contrary to the By-laws,  Rules and Regulations of Skate Canada or of the Club. The Club Board shall develop a suspension and  expulsion policy in accordance with the Skate Canada Complaint, Suspension and Expulsion Policy and  Procedure that contains a provision for suspending or expelling of any member of the Club from such  membership on terms and conditions that are deemed appropriate and necessary by the Club Board  of Directors. This policy shall be approved by the Club Board of Directors from time to time and it shall  be in writing and made available to all members in advance of its implementation. This policy must  include an appropriate hearing and appeal process, which includes principles of due process, an  appropriate reinstatement application process and an appropriate graduated series of disciplinary  measures. [See Skate Canada By-law 1204.]

By-law 7: Classes of Club Membership  

The classes of membership, eligibility and privileges shall be as follows:  

• Individual membership: Non-skating members who have paid the fees as set by the club and are  Associate Members of Skate Canada. Individual members of legal age of 18 shall be entitled to one  vote at each Annual General Meeting and Special Meeting of the Club.  

• Active Membership: All eligible skaters who participate in a Club Skating Program and who have  paid the fees as set by the club and are Associate Members of Skate Canada. All Active Members of  the legal age of 18 shall be entitled to one vote at each Annual General Meeting and Special Meeting  of the Club. (Underage Active Members have no vote but may be represented by Special Members)  [Note that if rights and privileges differ between members of different Skating Programs, this  differentiation must be clearly specified.]  

• Special Membership: Parent or guardian of legally underage Active Members who have paid the  fees as set by the Club and are Associate Members of Skate Canada.  

• Partial Membership: All eligible skaters who are Associate Member or Restricted Member of Skate  Canada through another HOME club and have paid a reduced fee as set by the Club. NOTE: The  conditions granted under this partial memberships may be added here (ie. ice time for practice  only, no lessons, no vote, may not hold office).  

• Honorary Membership: The Annual Meeting of members may elect any person an Honorary  Member of the club. An Honorary Member shall be exempt from club dues (but not Skate Canada  dues) [if the club is not incorporated add the following: and shall not have interests in the assets of  the Club] and shall not vote at meetings of the club unless otherwise qualified. They may have a  voice at the meetings of the club.  

• Restricted Membership: A restricted member is an individual who is a paid employee (of the club,  Section or Association), a non-active coach, a performing professional skater or a professional  dance partner. A restricted member is not permitted to hold elected office, may not vote at  meetings, is not permitted to compete in competitions, and is not permitted to officiate at tests or  competitions. [See Skate Canada By-law 1201 (1) (c) (xi), By-law 1202 (2) and Rule 2001.]  

• Active Member (Non voting rights) or (Restricted Voting Rights): An active member (Non-Voting  rights) is a member who meets the following criteria. This includes a class of membership with  restricted voting rights. [Skate Canada By-law 1201 (1) (c) (i) and 1202 (1) (e)]  

LIABILITY 

By-law 8: Liability  

The Club shall not be responsible for any damages, injury, or loss of property to any member, guest or visitor to the Club regardless of the reason or nature of such damage, loss or injury. Every member, guest  or visitor shall use the Club facilities at his or her own risk. The Club shall participate in the Skate Canada  Club Liability and Member Accident Insurance programs [Skate Canada By-law 1201 (1) (c) (viii)].

CLUB MANAGEMENT 

By-law 9: Members of Board of Directors, Committees and Club Delegate to Skate Canada: The members of the Board of Directors, members and Chairs of committees, and the Club Delegate to  Skate Canada must be members in good standing of the Club, be registered as Associate Members of  Skate Canada, be of legal age, and be eligible persons (with the exception of the Coaching  Representative) as defined by Skate Canada Rules.  

By-law 10: General Management of the Club  

The general management of the club shall be vested in a Board of Directors consisting of: Past  President, President, Vice-president, Secretary, Treasurer, two (2) to four (4) Directors at large and a  Coaching Representative. The Directors at Large may include but are not limited to Test Chair, Fundraiser  Chair, Ice Show Chair. All of the above, with the exception of the Past President and the Coaching  Representative shall be elected for one (1) year terms at the Annual General Meeting. The Coaching  Representative shall be elected annually by and from within the coaches of the club. The Past  President shall be ex-officio and shall hold office until a new President has been duly elected.  

The coaching representative shall be elected as per Skate Canada by-laws.  

By-law 11: Holding of Board of Directors Office  

The Board of Directors shall hold office until the close of the meeting at which their successors have been duly elected. Any member of the Board of Directors may be removed by the members by a 2/3  majority vote at a Special General Meeting duly called for that purpose.  

By-law 12: Voting at Board of Directors Meetings  

A quorum of the Board of Directors shall consist of 50% plus 1 members of the Board of Directors,  including the Chair. NOTE: Questions arising at any meeting of the Board of Directors shall be decided  by a majority of votes. The meeting chair may vote only when the vote would change the result.  Therefore the chair may vote to break a tie, and thus pass the motion, or to create a tie, and thus defeat  a motion. A majority of the Board of Directors shall form a quorum. [Skate Canada By-law 1420 (5)]  

By-law 13: Board of Directors Vacancies  

Casual vacancy occurring between any Annual General Meeting of the Club, may be filled, until the  next annual General Meeting by a majority vote of the remaining members of the Board of Directors  or in the case of the Coaching Representative, by the coaching staff.  

By-law 14: Board of Directors Member Absenteeism  

If a Board of Directors Member is absent for more than three (3) consecutive scheduled Board of  Directors meetings, without good cause and/or without prior notification to the President or  Secretary, then that office may be declared vacant by a majority vote of the Board of Directors.

By-law 15: Role of President  

The President shall act as Chair of all Board of Directors and general meetings. In his/her absence, the  Vice-president will fill this duty.  

By-law 16: Role of Treasurer  

The Treasurer shall be responsible for the safe control of all club funds, for preparing and submitting  to the Board of Directors on a regular basis an annual budget and keeping such records as are required for financial review. The Treasurer is also responsible for arranging for an unaudited annual financial  statement. Any two designated board members and the Treasurer shall sign all cheques and legal documents. Note: It is recommended that the Treasurer be one of the signatories.  

By-law 17: Role of Secretary  

The Secretary shall deal with all correspondence subject to the approval of the President or his/her  delegate, shall issue all notices for Board of Directors and general meetings, shall take minutes at all  meetings, and shall be responsible for submitting to Skate Canada and the Section such reports as are  required by Skate Canada rules and other regulations.  

By-law 18: Committees – President as ex-officio member  

The President shall be an ex-officio member of all committees.  

By-law 19: Committees - Appointment  

The President shall appoint standing committee Chairs whom shall look after duties assigned to them.  All Committee Chairs must submit the names of their committee members to the President for approval.  

By-law 20: Committees: Eligibility to Serve  

All Club Board of Directors and members of Committees shall be eligible persons and shall be of legal  age (18 years). They must be members in good standing of the club and be Associate Members of the  Association. Skate Canada By-law 1201 (1) (c) (ii). 

By-law 21: Rules of Order  

Rules of order for all meetings, General and Board of Directors, shall be as outlined in Roberts Rules of  Order in all cases in which they are applicable and consistent with the by-laws or special rules of the  Association (Skate Canada By-law 1603).  

SKATE CANADA CLUB DELEGATE AND REGION COUNCILORS 

By-law 22  

The Club Delegate to Skate Canada and/or the Section shall be appointed annually by the Board of  Directors. The Delegate need not be a member of the Board of Directors. The Section and/or Skate  Canada National Office shall be advised of the appointed delegate's name. The Club shall appoint a  Councilor and an alternate Councilor to serve on the Region Council as required by the By-laws of the  Region Council. The delegates and councilors shall report on activities at these meetings and shall be entitled to receive compensation for pre-approved expenses related to attendance at required meetings.

ANNUAL GENERAL MEETING 

By-law 23: Timing, Quorum, Special Meeting Request  

An Annual General Meeting shall be held within 120 days of the close of the March 31st fiscal year. Other general meetings may be held from time to time upon the request of the Board of Directors or  upon written request of 30 percent of Club Members. A quorum for an Annual General Meeting or  Special Meeting shall be 10 percent of the eligible-voting members. [Skate Canada By-law 1201 (1) (c)  (i) requires that each club hold an annual meeting. Note that the required quorum should be 10% of  your voting membership.]  

By-law 24: Written Notice  

Written notice of all Annual General Meeting and Special Meetings shall be provided 15 days in  advance to each eligible voting member. The notice shall include the time and place of the meeting,  the agenda, full details of any proposed amendments to these By-laws, and a complete list of the  candidates nominated for elections.  

By-law 25: Voting on Club Elections  

Voting on Club elections shall be by secret ballot and a simple majority shall elect a candidate. Voting  on other matters may be by a show of hands.  

By-law 26: Eligibility to Vote  

Voting for club elections or on any matters pertaining to skating shall be restricted t o eligible club  members who are registered as Associate Members of Skate Canada and are 18 years of age, to the  club Coaching representative(s) and to Special Members of the club voting on behalf of their underage  children (who are members of the club and registered as an Associate Member of Skate Canada).  

Select one of the following: 

Special Members shall be restricted to one vote per family regardless of how many children are in the  family.  

By-law 27: Order of Business  

The order of business at an Annual General Meeting of the Club shall be as follows:  

• Reading of the Notice of Meeting  

• Quorum  

• Approval of Agenda  

• Minutes of the preceding General/Special meeting  

• Confirmation of the actions taken by the Board of Directors  

• Secretary’s Report  

• Treasurer’s Report (Annual Financial Statement)  

• Other Reports  

• Election of Board of Directors  

• Amendments to the Constitution and By-laws  

• Appointment of Auditors (as applicable)  

• New Business

AMENDMENTS 

By-law 28: Right to Submit, Process for Submitting  

Any member of the Club, in good standing, may propose an amendment to the Constitution or by -laws  of the club. This proposal must be submitted in writing to the Club Board of Directors. The proposed  amendment will be presented to the Annual General Meeting or Special Meetings. All amendments must  be submitted at least 21 days before the respective meeting. No amendment to the Constitution or By 

laws of the Club shall be accepted from the floor at any meeting.  

By-law 29: Interim Amendments  

By-laws may be enacted or amended by a majority vote (50% plus 1) of the Board of Directors  whenever required. Such by-laws or amendments must be presented at the next General Meeting for  ratification by the members. If they fail to be ratified, they will cease to be effective and may not be  re-enacted by the Board of Directors for one calendar year.  

By-law 30: Voting of Amendments  

Any amendment, to be accepted or ratified, must pass by a vote of 2/3 of those eligible to vote and  present at an Annual General Meeting of the Club.  

By-law 31: Effective Force of Amendments to By-laws  

All amendments to the by-laws upon receiving approval of any general or special meeting of members  and upon approval of the provincial government (if applicable) shall come into force immediately or  on a date specified for same. All such amendments shall be submitted to Skate Canada. Skate Canada  reserves the right of refusal of any amendment. Such refusal shall only be made if the intent of such  amendment is to violate, in principle or spirit, any Skate Canada rule and/or by-law.  

FUNDS 

By-law 32  

The Treasurer shall deposit all funds of the Club in such banks or other institutions as may be  designated by the Board of Directors.  

By-law 33  

All disbursements of club funds shall be by cheque or other auditable document.  

By-law 34  

A person designated by the Board of Directors shall make a review of the financial transactions of the Club each year and the financial statements shall be made available to the membership of the Club.  

By-law 35 Dissolution  

In the event that the club ceases to exist, the net assets from liquidation shall be held for a  period of five (5) years in case the club becomes active again, if after five (5) years the club is not active  all funds will go to the Whitewood Recreation Board. 

Adopted by: Whitewood Skating Club Board 2020

 

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